Members of the Communications and Public Relations Division create and maintain a large variety of content on the public webserver.
MediaLinks introduce instances in which OIST appears in the media, particularly newspapers and the web. Each MediaLink must have a Title (of the original story), a Source (the outlet that produced the original), a Publication Date, and one or more source materials.
Each MediaLink is displayed as a single line - like "New Model Organisms for Alzheimer's Research, New York Times, May 1st, 2012" - which, when clicked, opens a window that contains the source materials.
MediaLink source materials consist of one or more of the following:
PDF of a scanned paper-based or magazine article (Attachment)
Translation or summary of the material (Body)
URL to a webpage where users can read the original material (URL)
MediaLinks are stored in the YWC Media Links content type on www.oist.jp, but they appear on both the public website (scope=public) and Tida (scope=internal) in order of most recent Publication Date first. OIST has permission from the local newspapers to distribute PDF scans of newspaper articles ONLY within the organization, so when one creates a MediaLink containing a newspaper scan PDF, it is important to set the "scope" to "internal".
Procedure 2.1. Adding MediaLinks
Login to www.oist.jp.
From the The Black Toolbar at the Top of the Screen, click the triangle at the far right and choose "Add content".
Select Language: Tida is monolingual, displaying only English and Language Neutral content, but Japanese may be mixed with English in Language Neutral content.
Note that MediaLinks which contain PDFs of local newspaper clippings must be set to Scope=Authorized, which means that they will only appear on Tida and therefore should always be set to Language=neutral.
Select Scope: "Authorized" links will only be displayed on Tida, while "public" links will be displayed on www and Tida. MediaLinks set to Scope=Authorized should always be set to Language=Neutral.
![[Caution]](file:/Applications/oxygen/frameworks/docbook/xsl/images/caution.png)
Regarding PDF scans of newspapers Unless OIST has special permission to distribute the PDF scan of a printed article, make sure that media links containing PDF scans of articles are set Scope=Authorized.
Creator: Author of the summary, if applicable.
Translator: The person who did the translation/summary, if applicable.
Publication Date: Please enter the date of the publication. It will usually not be necessary to indicate the time, so check the box next to "All Day".
Source: Enter the name of the media outlet in "Source".
URL: If you have a URL for the material, enter it into the "URL" field.
Attachment: If you have a PDF of a scanned newspaper clipping or other non-digital media, upload it in the "Attachment" field.
Use unique filenames Before uploading your PDF scan, rename the file something like "20120308_prime-minister.pdf", using the date as part of the filename. This will prevent inadvertently overwriting a previous file with the same name, e.g. if you consistently use "scan.pdf" as a filename, it will overwrite previous files.
Title: What will show on the websites as the link, usually the title of the article.
Body: If you have a summary or translation of the content or any other content to add to this item, enter it into the "Body" field.
Save: Until you hit "Save" at the bottom of the page, the information is not stored to the server, so be sure to click "Save".